MINUTES OF THE 2023 ORGANIZATIONAL MEETING


2023 Town of Brant Organizational Meeting

Tuesday, January 10, 2023

 

This 2023 Organizational Meeting of the Brant Town Board was held on Tuesday January 10, 2023 at the Brant Town Hall, located at 1272 Brant North Collins Rd, Brant, New York at 6:00 PM.

 

Present were:

 

Mark DeCarlo                                    Supervisor

Donna Marien                                   Councilwoman

Linda Giancarlo                                 Councilwoman

Janice Ross                                         Councilwoman

Michael Muffoletto                        Councilman

Amanda Palmer                                 Recording Secretary

 

ABSENT: Barbara Daniel/Town Clerk

 

ALSO, PRESENT AND LEGIBLY SIGNED IN WERE:

 

Debra Ritz                                           Resident             

Patty Friend                                        Town Historian

Lynda Ostrowski                               Sec to Boards    

Joe Ostrowski                                    Planning Board Chair     

Brian Rott                                            Resident

Daryl Novoa                                       Highway

Kristen Podkulski                              Resident

Maria Otrosinka                                Resident

Joe Giancarlo                                     Resident

Mark Slawek                                      Chief of Police

Joe DeCarlo                                        Assessor
Beth Czaster                                       Resident

Zach Militello                                     Resident

Peter Czaster                                     Highway Dept

Evan Russell                                       Resident

Ellsworth Nolan                                Highway Superintendent

Allen Nolan                                         Building Superintendent

Gina Hallmark                                    Resident

Kevin Bartus                                       Resident

Diane Garrido                                   

Dolly Huffnagle                                 Farnham Concert & Village Trustee

Tracy Kaczmarek                              Supervisor’s Secretary

Jackie Hoisington                             Farnham Deputy Clerk

Jere Hoisington                                 Mayor of Farnham

 

 

The meeting opened at 6:00 PM with the Pledge of Allegiance to the Flag.

 

 

Motions & Resolutions:

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MOTION made by Supervisor DeCarlo to adopt the following PARLIAMENTARY PROCEDURE AND PROCEDURE FOR THE AGENDA of regular monthly meetings in the year 2023 containing no changes from 2022

                                               

PARLIAMENTARY PROCEDURE

Robert’s rules of order shall prevail, except where such rules are inconsistent with any local rule or resolution pertaining to the conduct of town business.

PROCEDURE FOR THE AGENDA of regular monthly meetings in the year 2023 as follows:

  1. Call to order by the Supervisor
  2. Pledge of Allegiance to our Flag
  3. Announcement of Public Hearings or Bid Openings (which usually start at 7:30pm or as posted)
  4. Minutes of Last Meeting(s) Approved or corrected
  5. Monthly Reports from Department Heads
  6. Acknowledgement of Dignitaries and Invited Guests
  7. Old Business
  8. New Business
  9. Reports of Committees
  10. Action on Committee reports
  11. Appointment of New Committees to fill vacancies
  12. Reports of the Town Board
  13. Privilege of the floor with rules of Civility (See Rules Below & Read 6 steps))
  14. Correspondence & Communications Read --- communications filed with the clerk shall be prior to 12:00 PM (noon) of the day prior to a meeting shall receive consideration for review
  15. Actions taken on Communications
  16. Miscellaneous
  17. Approval of Abstract
  18. Adjournment

The motion was seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED

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MOTION Made by Supervisor DeCarlo to adopt the following 2023 “RULES OF CIVILITY”

 

 

Rules of Civility: “Rules of Civility for Participation in Board and Committee Meetings in the Town of Brant”
The Brant Town Board declares that the business of town government is a community endeavor requiring an environment that fosters the exchange of ideas in an atmosphere of civility and mutual respect. Recognizing that public discourse is essential to the effective functioning of a representative democracy, the Brant Town Board hereby adopts the following “ of Civility” which will apply to every official, member of the public, visitor and guest attending or participating in meetings of the Brant Town Board and other duly-constituted boards or committees of the Town of Brant.
1. We seek to understand one another’s point of view.
2. Speakers who have the floor are permitted to deliver their comments without interruption.
3. Comments should focus on Town of Brant issues or the particular issue before the board or committee, not on persons or personalities.
4. Anger, shouting, rudeness, cursing, vulgarity, ridicule, impatience and lack of respect for others are not acceptable behavior.
5. Sidebar discussions while others are speaking must be removed from the meeting room so as to not be disruptive to those conducting or participating in Board business.
6. Demonstrations in support of or in opposition to a speaker or idea such as clapping, cheering, booing or hissing, as well as any form of intimidating body language is not acceptable.

7. All comments and questions must be directed to the Town Board and no one else unless permitted by the Town Board.

8. Violation of the Rules of Civility could have the perpetrator removed from the meeting room as soon as possible for the safety and well-being of all.

 

The motion was seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED

 

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MOTION made by Supervisor DeCarlo to adopt 2023 “PRIVILEGE OF THE FLOOR PROCEDURE” containing no changes from 2022

 

 “Privilege of the Floor” at Town Board Meetings

Public comment shall be during the “Privilege of the Floor.” In addition to the “Rules of Civility” noted above, the following rules and procedures apply to participation in the Privilege of the Floor portion of the meeting.
1. Persons wishing to speak should raise their hand to be recognized.
2. Speakers should stand and identify themselves for the record.
3. Comments are to be directed to the Town Board and speakers may be required to speak from a specified location so their comments may be properly recorded.
4. To allow time for all points of view, speakers are allotted three (3) minutes to speak.
5. Failure to abide these rules may result in forfeiture of a speaker’s exercise of Privilege of the Floor.

The Brant Town Board encourages everyone to take the initiative to make things better and help to create an atmosphere which fosters fair discussion and exchange of ideas without fear of personal attacks.

 

The motion was seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED

 

 

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MOTION made by Supervisor DeCarlo to adopt 2023 “ORDER OF ROLL CALL” containing no changes from 2022

 

ORDER OF ROLL CALL

Rules of conduct for the order of roll call shall be the following by the clerk present at the meeting; the board member who moves the resolution shall be called upon first to vote, the board member who seconds the resolution shall be called upon second to vote. The remainder of the roll call shall be at the discretion of the clerk with the Supervisor voting last unless he moved or seconded the resolution.

 

Seconded by Councilwoman Marien.  5 ayes, 0 nays.  MOTION CARRIED.

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DESIGNATION OF OFFICIAL NEWSPAPER

 

MOTION made by Supervisor DeCarlo to designate the Dunkirk Observer as the official newspaper with Buffalo News as alternate for one year term

 

Seconded by Councilwoman Ross.  5 ayes, 0 nays. MOTION CARRIED.

 

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MONTHLY MEETING SCHEDULE AND POLICY

Supervisor DeCarlo motioned to approve the monthly meeting schedule as follows:

 

The Designation of monthly meeting schedule shall be: 2nd Tuesday of the month at 7:00 PM. to be held at the Town Hall unless otherwise notified in advance. At this time, they are as follows:
January 10, 2023 - February 14, 2023 - March 14, 2023 - April 11, 2023 - May 9, 2023 - June 13, 2023 – July 11, 2023 - August 8, 2023 - September 12, 2023 - October 10, 2023 - November 14, 2023 - December 12, 2023

Regular Monthly meetings may be omitted or dates changed where a conflict of such regular meeting exists with Holidays or other official business or call of the Supervisor. All other meetings shall be at the call of the Supervisor, the time and place to be announced by Supervisor and or notice of such meeting posted.

Town Board work sessions to be held 1/2 hour prior to monthly meetings and as needed

 

Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

 

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DESIGNATION OF BANKS

Supervisor DeCarlo made the following motion:

 

The designation of banks for depositories shall be Evans Bank, KEY Bank for a one year term. Authorizing the Deputy Supervisor to dispense funds in the absence of Supervisor, and give Supervisors’ secretary authority to transfer funds between accounts but not authorized to dispense any funds

 

Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

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MOTION MADE BY SUPERVISOR DECARLO to ADOPT THE FOLLOWING 2023 INVESTMENT & PROCUREMENT POLICY CONTAINING NO CHANGES FROM 2022

 

Seconded by: Councilwoman Giancarlo.  5 AYES, 0 NAYS. MOTION CARRIED.

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INVESTMENT & PROCUREMENT POLICIES

 

MOTION MADE BY SUPERVISOR DECARLO to adopt Investment policy as follows: The objective of the investment policy of the Town of Brant is to minimize risk, to insure that investments mature when the cash is required to finance operations, and to insure a competitive rate of return. To keep In accordance with this policy, the Chief Fiscal Officer is hereby authorized to use his/her discretion to invest all funds, including proceeds of obligation and reserved funds in Certificates of Deposits issued by a bank or trust company authorized to do business in New York State. Repurchase agreements involving the purchase and sale of Direct Obligations of the United States; and Time Deposit accounts in a bank or trust company authorized to do business in New York State, and to participate in Municipal Cooperation Agreement Investment pools legally permissible under New York State statutes and NYS general municipal law articles 3-A and 5-G. COLLATERAL – certificates of deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation (FDIC) or by obligations of New York State or obligations of The United States of America or obligations of Federal agencies in which the Principal and Interest of the Town’s investment are guaranteed by the United States of America or obligations of New York State local governments. Collateral shall be held by the seller bank’s trust department or it’s designate. The market value of collateral shall at all times equal or exceed the Principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. Investments in Time deposits, CD’s & Repurchase agreements are to be made with banks or trust companies, and at the time and when Independent Auditors conduct an Annual Audit of the accounts and financial affairs of the Town, the Independent Auditors shall audit the investments of the Town for compliance with the provisions of these investment guidelines.

 

Seconded by Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.
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MOTION MADE BY SUPERVISOR DECARLO to ADOPT THE FOLLOWING 2023 DEPT PROCUREMENT POLICY CONTAINING NO CHANGES FROM 2022 POLICY

 

Seconded by: Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

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Department Procurement policy

 

MOTION made by Supervisor DeCarlo to adopt the following 2023 DEPT. PROCUREMENT POLICY CONTAINING NO CHANGES FROM THE 2022 POLICY:

 

The procurement & Pre pay policy as follows: that all Department heads, elected and appointed officials must consult with the Supervisor prior to the purchase of any item or groups of items costing $500.00 or more. Exception: Highway Department must consult with the supervisor prior to the purchase of item or items of $1250.00 or more. All department heads elected and appointed must also consult with the supervisor before the hiring of any contractor for any emergency repair job of the town.
All department heads must sign vouchers for all purchases and then submit to Supervisor’s office for review, upon review it must be approved by auditing committee before purchase will be paid. All prepaid vouchers must be approved by Supervisor.

 

Councilman Muffoletto seconded the motion.  5 ayes, 0 nays. MOTION CARRIED.


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MOTION made by Supervisor DeCarlo to ADOPT THE FOLLOWING 2023 PREPAY POLICY CONTAINING NO CHANGES FROM 2022 POLICY

 

PRE PAY POLICY

• Prepays should be noted as “prepaid” on the Abstract of Claims and should be audited as soon as possible and presented to the Town Board at the next regular meeting.
• The entire Town Board is responsible for the Town’s finances. “Officers or employees approving these claims may be personally liable if they are subsequently rejected” (Town Law §118)
• The following are the claims made that may be paid before action by the Audit Committee and the Town Board.

• National Grid (Electric)
• National Fuel (natural gas)
• Disability Insurance/Workman’s Comp
• Verizon Wireless
• Land line Phone service

• Debt Service, Serial Bonds, e.g. USDA Rural Development
• Postage fees
• Crystal Rock (water)
• Health, Dental Insurance
• NY State Mandates, Fees, Penalties, Court fines, etc.
• NYS Retirement
• Payroll and other taxes
• CREDIT CARD & Freight & Express Charges
• Contracts of more than one year - No contracts of one year or less, e.g. Refuse Collection, Park upkeep, etc. may be considered for prepayment.

Any Bills that will incur a late fee or penalty because it was missed in the previous audit and ok’d by the board by phone. Also Honor all Contracts that states ½ down and pay in full at the completion of work and only upon inspection and approval of the work completed. This final approval must be ok’d by the town board by phone.

 

Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

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MOTION MADE BY Supervisor DeCarlo to Approve New method of Bill payment (e-check):

 

Any bill that has been audited and approved by the Town Board, may be paid by electronic check to avoid a late fee.

 

Seconded by: Councilwoman Ross.  5 ayes, 0 nays. MOTION CARRIED.

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MOTION made by Supervisor DeCarlo to ADOPT THE 2023 CREDIT CARD POLICY CONTAINING NO CHANGES FROM 2022 POLICY

 

TOWN of BRANT CREDIT CARD POLICY

 

RESOLVED: That the Town of BRANT does hereby adopt the following Credit Card policies and procedures:

Authorization for all purchases with a Town Credit Card shall follow the Town of Brant Procurement Policy

All Town Cards will be issued to the Town Supervisor or Town Clerk only and be used with the permission of the Supervisor or Town Clerk and with annual Town Board approval.

Any cards being used by town officials or workers other than the Supervisor or Town Clerk must sign a voucher stating that they will take full responsibility for the use of the card

All Items must be broken down by the user and verify that the purchase was actually received

All purchases must follow the Department & Town Procurement Policies.

The Town of Brant prohibits: the use of Town credit cards

  • for personal expenses
  • For cash advances.
  • Without proper documentation on Town Voucher
  1. All Cards should be kept in a secure location
  2. Never allow anyone to review and approve their own transactions
  3. Cancel existing cards that are not needed or accounted for
  4. Incorporate procedures for card cancellation of lost or stolen cards, or upon termination of authorized user of the card
  5. Audit committee shall review bills and watch for red flags such as unusual destinations or Items on the card and Appropriately follow up on any identified discrepancies
  6. Never pay claims without proper documentation
  7. Require the names of individuals for whom expenditures were incurred., for example, if food was supplied at a meeting, indicate who was there

Review and update master credit card lists and this policy annually

Pay bills on time to avoid paying fees and late charges

 

Any employee found guilty of illegal or unauthorized use of a town credit card may be subject to penalties allowed by law and/or disciplinary action(s) under the Town’s Personal Policies up to and including termination.

 

Seconded by: Councilman Muffoletto.  5 ayes, 0 nays.  MOTION CARRIED.

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MOTION MADE BY SUPERVISOR DECARLO TO ADOPT THE FOLLOWING 2023 “TOWN OF BRANT PROCUREMENT POLICY” CONTAINING NO CHANGES FROM 2022 POLICY

 

TOWN of BRANT PROCUREMENT POLICY

 

WHEREAS, General Municipal Law (GML) § 104-b requires every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML § 103 or any other law;

 

 

NOW THEREFORE, be it

RESOLVED: That the Town of BRANT does hereby adopt the following procurement policies and procedures:

Guide line 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML § 103. Every town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter “Purchaser”) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.

Guide line 2. All purchases of: goods, supplies or equipment which will exceed $20,000 the fiscal year or (b) public works contracts over $35,000 shall be formally bid pursuant to GML § 103.

Guide line 3. All estimated purchases of goods, supplies or equipment:

-- Less than $20,000 but greater than $10,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors.

- Less than $10,000 but greater than $4000 requires an oral request for the goods and oral/fax quotes from two vendors.

-- Less than $4000 but greater than $500 are left to discretion of the Purchaser but all steps taken to solicit prices must be documented in writing by the Purchaser.

All estimated public works contracts of:

-- Less than $35,000 but greater than $20,000 require a written request for proposal (RFP) and written/ fax/email quotes from three (3) vendors.

-- Less than $20,000 but greater than $5,000 requires a written RFP and written/fax/email proposals from two (2) vendors.

-- Less than $5000 but greater than$1000 is left to the discretion of the Purchaser. But all steps taken to solicit prices must be documented in writing by the Purchaser.

 

Any written RFP shall describe the desired goods or public works services, quantity and the particulars of delivery or completion.

The Purchaser shall compile a list of all vendors from whom written/fax/email/oral quotes have been requested and the written/fax/ email /oral quotes offered.

All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract.

Guide line 4. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the town and its taxpayers to make an award to other than the low bidder. If the lowest a bidder is not deemed responsible, facts supporting that judgment shall be documented and filed with the record supporting the procurement.

Guide line 5. A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement.

Guide line 6. Except when directed by the town board, no solicitation of written proposals or quotations shall be required under the following circumstances:

  1. Acquisition of professional services;
  2. Emergencies;
  3. Sole-source situations;
  4. Goods purchased from agencies for the blind or severely handicapped;
  5. Goods purchased from correctional facilities;
  6. Goods purchased from another governmental agency
  7. Goods purchased at auction;
  8. Goods purchased for less than $1000
  9. Public works contracts for less than $2500
  10. Purchases under State or County contracts.

Guide line 7. This policy shall be reviewed annually by the town board at its organizational meeting or as soon thereafter as is reasonably practicable.

 

Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

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BLANKET BOND & OFFICIAL UNDERTAKING

Approval of Blanket Bond for town officials and Official Undertaking

 

MOTION MADE BY SUPERVISOR DECARLO TO APPROVE THE BLANKET BOND & OFFICIAL UNDERTAKING BOND FOR TOWN OFFICIALS

 

Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

 

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MOTION made by Councilwoman Giancarlo to authorize Supervisor Mark DeCarlo to hereby be permitted to sign his signature by Facsimile & or E-Mail.

 

Seconded by: Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

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ISSUE PAYROLL CHECKS

 

Motion made by Supervisor DeCarlo:

 

Authorize EBC Corporation to issue payroll checks for the Town of Brant, New York under a facsimile as has been designated as long as their services are needed by the town, with all payrolls paid bi-weekly unless otherwise stated due to circumstances.

 

Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

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SALARIES FOR ELECTED TOWN OFFICIALS 2023

 

Acknowledge: as advertised and per adopted Budget (1), the designation of 2023 salaries for elected town officials: Supervisor: $22,035 /yr., Councilmen: (4) @ $5,273 each /yr. Town Justices: (2) @ $14,931.50 each/yr. Town Clerk: $34,565 and Highway Superintendent: $35,631/yr.

 

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PERMISSIBLE EXPENSES & MILEAGE RATE FOR TOWN OFFICIALS

 

Motion made by Supervisor DeCarlo:

  • to pay legal and permissible expenses for town officials with documentation of mileage & receipts as required and limited by budgeted amounts.
  • to approve mileage rate for town officials’ .545/mi. for the use of their cars for official town business upon presentation of a mileage log & voucher to the town.

Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

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PERMISSION TO ATTEND THE ASSOCIATION OF TOWN’S MEETINGS

 

That it is desirable and important to attend the Association of Town’s Newly Elected Official Training School on February 19-22, 2023 Virtual Training Meetings for training purposes

  • Supervisor and in he/she absence the board can approve someone in the supervisor’s place to be the representative for the town. Any other board members, Judges or Clerks may attend by permission of the Town Board for educational purposes. Town Clerk may attend Town Clerk & Tax Collector Association conferences

MOTION TO APPROVE made by Supervisor Mark DeCarlo, seconded by Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

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JUSTICE COURT PERSONNEL & TOWN ATTORNEY

 

Acknowledge JUSTICE’S appointments of clerks to the justice per recommendation of Judges for a one year term, Based on 39.5 hours/week.

Acknowledge Judge Kaczmarek clerk to the Justice / Angela Joy @ $17.47 per hour
Acknowledge Judge Gier clerk to the Justice / Julie Sager @ $18.54 per hour

 

Acknowledge the Justice appointment of Office Aux clerk / Rachel Miller up to 39.5 hours per week @ $16.95 /per hour

 

Acknowledge the Justice appointment of Deborah Dalton up to 12 hours per week @ $15.00/per hour

 

MOTION to Approve all Justice Court Clerks Compensation as read not to exceed $98,580 as per adopted budget (A1110.11) (A1110.12) (A1110.13) & (A1110.14)

 

Motion by: Supervisor DeCarlo, Seconded by: Councilwoman Giancarlo.  5 AYES, 0 NAYS. MOTION CARRIED.

 

MOTION: for appointment of court stenographers of McCann & McCann, for a one-year term @ $100.00 per occasion for 4 hour session & extra $35.00 over 4 hours.

 

Motion by: Supervisor DeCarlo, Seconded by: Councilman Muffoletto.  5 AYES, 0 NAYS. MOTION CARRIED

 

MOTION: to Appoint Town Prosecutor John Grennell for a one-year term: annual salary of $12,628.

 

Motion by: Councilwoman Marien, Seconded by: Councilwoman Giancarlo.  5 AYES, 0 NAYS. MOTION CARRIED

 

MOTION: Town Attorney William J. Trask Sr. for a two-year term beginning January 1, 2023 and ending December 31, 2024. Salary of $17,221 for 2023.

 

Motion by: Supervisor DeCarlo, Seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays.  MOTION CARRIED

 

 

 

SUPERVISOR’S AUTHORIZATION, PERSONNEL & TOWN ACCOUNTANT CONTRACT

 

Acknowledge SUPERVISOR: appointment of Personal Secretary Tracy Kaczmarek with compensation of $16.97 per hour capped at $29,000 as per budget approval (A1220.11).

 

Acknowledge SUPERVISOR: appointment of Bookkeeper/Town Accountant with auditing duties and to do Supervisors annual reports and to make minor changes at end of year: Dresher & Malecki Accounting Firm, not to exceed $23,000 as per adopted budget (A1320.4)

 

MOTION to approve Supervisor Secretary and Accounting Firm Compensation as read.

 

Motion by: Supervisor DeCarlo, Seconded by: Councilwoman Giancarlo.  5 AYES, 0 NAYS. MOTION CARRIED

 

MOTION: to authorize Supervisor to negotiate B.A.N.’s for 2021.

 

Motion by: Councilwoman Giancarlo, Seconded by: Councilman Muffoletto.  5 AYES, 0 NAYS. MOTION CARRIED

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Assessor

  • Acknowledge Appointment of Sole Assessor Joseph DeCarlo with term ending Sept. 30, 2025 annual salary $18,000 as per adopted budget (A1355.1) (Appointment was on Oct.-2019)
  • Acknowledge Appointment of Clerk Secretary to Assessor’s office per recommendation of Assessor, Joanna McDougall for a one-year term @ $16.23 /per hr. /cap at $13,374 (based on 15 hrs. per week)
  • Motion to Approve all Assessor and Clerk Compensation as read

Motion by: Councilwoman Marien, seconded by: Councilman Muffoletto. 4 ayes, 1 Abstain.  MOTION CARRIED. Supervisor DeCarlo abstained. 

 

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Town Clerk

  • TOWN CLERK appointments of Deputy Town Clerks Amanda Palmer @ $16.45/hr. & Diane Czyz, @ $16.45/hr. for one-year terms with a total cap of $24,700 as per adopted budget (A1410.11)
  • MOTION: to approve Deputy Clerks Compensation as read

 

Motion by: Supervisor DeCarlo, Seconded by: Councilwoman Ross. 5 ayes, 0 nays. MOTION CARRIED.


 

  • MOTION: to approve annual agreement with MUNICIPAY for credit card processing services at rate of $20 per month unless we meet their minimum requirement

 

Motion by: Supervisor DeCarlo,  seconded by Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED.

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  • Acknowledge: records management officer, Barbara Daniel, for a one-year term,

With annual salary $1,885 as per adopted budget (A1460.1).

 

  • Acknowledgement of Barbara Daniel as Registrar of Vital Statistics, with Deputy as Registrar for term to coincide with elective term of Town Clerk.

 

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Caretaker

 

 

Motion by: Supervisor DeCarlo, seconded by: Councilwoman Ross.  5 ayes, 0 nays. MOTION CARRIED.

 

  • MOTION: Approve appointment of Caretaker: Alan Nolan @ $23.69 per/hr. based on 40 hrs. per week total cap at $47,500 as per adopted budget (A1620.1). Caretaker works under the Supervisors office and is responsible for the maintenance of buildings & Park Cleanup. and community & recreation bldg: (health dept. testing of water & sewer and maintain water, sewer & plumbing necessities. All of Buildings and Grounds & Maintenance

 

Motion by: Supervisor DeCarlo, seconded by: Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

 

  • MOTION: Approve Caretakers Part time Scott Kaczmarek @ $16.79/hr.; Nicholas Burbige @ $16.79/hr. with a max of 19 hrs. weekly and total Cap of $30,418 as per adopted budget (A1620.11)

 

Motion by: Supervisor DeCarlo, seconded by balance of the Board.  5 ayes, 0 nays. MOTION CARRIED.

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POLICE

 

  • Acknowledge: appointments of Part time police officers whose compensation for hours worked may not exceed 19.5 hours per week –
  • Patrolmen: Rick Lopez, John Lopez, Tom Kurdziel, Ray Ashton, Tracey O’Donnell, Patrick O’Donnell, Kevin Dalton, Jack Giacchino (Investigator), David Poleon, Cameron Dawley and Chad Wanderlich at $24.72 per hr. - with a total cap of all officers at $185,400.00 per Budget (A3120.11)
  • Acknowledge: Police Chief: Mark Slawek @ $31.70 per hr.- with a total cap at $37,080 as per adopted budget (A3120.1)
  • Acknowledge: funding for Court Bailiff at $19,000 as per adopted budget (A3120.12).
  • Acknowledge: Clerk Secretary to Police Dept per recommendation of Chief of Police, Sandra Smaldino for a one-year term @ $16.23 /per hr. cap at $8,439 (based on 10 hrs. per week)
  • MOTION: to approve compensation for All above Patrolmen, Court Bailiff and Clerk as read

Motion by: Supervisor DeCarlo, seconded by: Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

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  • Appointment of Supervisor Mark J. DeCarlo as POLICE COMMISSIONER per New York State (Town Law # 150) to work with Grant writer and Police Chief in obtaining Grants for term of Office. No Compensation

Motion by: Councilwoman Ross, seconded by: Councilman Muffoletto. 4 ayes, 1 Abstain. MOTION CARRIED.  Supervisor DeCarlo Abstained

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MOTION: Approve appointment of and Code Enforcement Officer/ Building Inspector: Gary Brecker for a pro-rated annual salary $9,134 as per adopted budget (B8010.1)

 

Motion by Supervisor DeCarlo, seconded by Councilwoman Marien.  5 ayes, 0 nays. MOTION CARRIED.

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MOTION: Approve appointment of Connie D. Miner as grant writer for a one-year term with annual contract of $16,500.00 per adopted budget (A1480.4).

 

Motion by Supervisor DeCarlo, seconded by: Councilwoman Ross. 5 ayes, 0 nays.  MOTION CARRIED.

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MOTION: Appoint Police Matron - Amy Valenti @ $50.00 per occasion.

 

Motion by Supervisor DeCarlo, seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

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MOTION: Appoint Spanish interpreter Rosa Gullo for a one-year term @ $50.00 per occasion.

 

Motion by Supervisor DeCarlo, seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

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HIGHWAY

  • Highway Superintendent appointment of HIGHWAY Driver/Worker: Daryl Novoa for

  a one-year term @ $22.56/hr. (full time)

  • Highway Superintendent appointment of HIGHWAY Driver/Worker: Peter Czaster for a one-year term @ $20.09/per hr. (full time)
  • Highway Superintendent appointment of Part Time HIGHWAY Laborers/Drivers   Ronald Thompson, Bruce Barrett @ $17 per hr. Samuel Sicurella III, and Dalton Heath as needed for a one-year term @ $18 per hr.
  • Appointment of HIGHWAY SUPERINTENDENT CLERK ­­­­– Jackie Hoisington for a one-year term, annual salary $3,901 as per adopted budget (A5010.11)
  • MOTION: Approve compensation for All above Highway Department employees of $118,128 and salary’s as per Budgeted (DA5140.1) (DA5142.1) (DB5110.1) (DB5112.1)

Motion by Supervisor DeCarlo, seconded by Councilwoman Giancarlo.  4 ayes, 1 Abstain. MOTION CARRIED.  Councilwoman Marien abstained

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Recreation

 

Motion to approve appointment of Recreation Director Vincent Fininzio Jr. for a one-year term @ $20.60/per hr. capped at annual salary of $4944 based on 240 hours.

 

Motion by Supervisor DeCarlo, seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED. 

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TABLED

 

Approve compensation for Lifeguards for the 2023 season @ $/per hr

 

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TABLED

 

Approve compensation for Recreation attendants for the 2023 season @ $/per hr. 

 

****Recreation Appointments after Meeting and interviews in May****

 

TABLED

 

Authorize Supervisor DeCarlo to sign contract with Lake Shore Schools for the rental of their use for Summer Recreation. -

 

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TABLED

 

Approve RECREATION FEES As the following;

 

RESIDENTS: ONE CHILD: $105.00, SECOND CHILD: $70.00, THIRD CHILD: $60.00 WITH A CAP OF $250.00 FOR FOUR OR MORE. ($60.00 FOR BUS PICK UP). NON-RESIDENTS: $195.00 ONE CHILD, SECOND CHILD $190.00, THIRD CHILD $120.00 WITH A CAP OF $550.00 FOR FOUR OR MORE. ($80.00 FOR BUS PICK UP).

6-week program starting Monday July 3, 2023 ending Friday August 11, 2023 -

 

TABLED

 

POOL DATED And FEES:

 

Pool will open Saturday, July 1, 2023 and close Monday, September 4, 2023 - TABLED

 

Approve POOL FEES to the public as the followings: $5.00/ day, $45.00 season Pass, $100.00 Family of 4 Pass add $25 additional and Senior Citizens $25 pass year.  Splash Pool is free.

 

 

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Approve appointment of Town Electrician Billy Hamm @ $15.00 per Hr. as needed. Responsibility/authority to call for services by Superintendent of Buildings and Grounds and Town Supervisor or maintenance & care keeper Superintendent.

 

Motion by: Supervisor DeCarlo, seconded by: Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

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Acknowledge: The Supervisor’s appointment of Town Historian Patricia Friend for a one-year term.

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MOTION: Approve the extension of an agreement with David Sink for IT (info technology) services to the Office of the Town Clerk as needed at rate of $40.00 per/hr. – TABLED

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FEE’S, APPROVAL & CONTRACTS

Park Rules

 

  • Speed Limit not to exceed 10 MPH within the Park,
  • Obey all posted signs, including HANDICAPED Parking.
  • No Food or Beverage within Fenced Pool Area
  • No Beverages in glass containers
  • No papers or food should be left on floors or grounds.
  • Please clean up your own garbage & put into plastic bags
  • No Littering
  • INSIDE garbage cans Must be left INSIDE, and OUTSIDE garbage cans Must be left OUTSIDE.
  • No fireworks or open fires on Town property without proper authorization
  • Horseshoes in designated areas ONLY! No digging of new pits!
  • No unlicensed vehicles in park without permission of Town Board which includes Trail Bikes, ATV’S, Snow Mobiles
  • Please park ONLY in designated areas, use Parking Lots & do not park on grass
  • Please be courteous and respect others – No Profanity
  • Park Hours 7am – 11 pm- need to order signs
  • Violators will be Prosecuted

Motion by Supervisor DeCarlo, seconded by: Councilwoman Giancarlo.  5 ayes, 0 nays. MOTION CARRIED

It was mentioned that a sign should be installed advising of Park hours.

TABLED

Approve the 2023 rental fees for the Community & Recreation Building Rentals
Community building rental fee: $125
Recreation building which includes Pavilion and Gym, rental fee: $150.
security deposit/confirmation deposit:  $150 refundable
fees and security/confirmation are doubled for non-residents

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MOTION: Authorize the town clerk to approve various Community Groups use of the buildings free of charge with A Security Deposit confirmation as long as there are no conflicts with regular rentals.

Motion by Supervisor DeCarlo, seconded by: Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED

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TABLED

Approve the fees for the large shelter and small shelters in the Grove:
Large shelter is $100.00
Small shelter is $75.00
Security deposit /confirmation is $75.00 refundable
all fees and deposits doubled for non-residents; also $200 Deposit & $200 Rental for Business & Corporations Insurance certificate required

3 -Small shelters outside of grove available on a 1st come 1st serve basis

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HOLIDAYS THE TOWN SHALL OBSERVE in 2023, Brant Town Hall and Offices will be closed on these dates:

MARTIN L. KING DAY: (Monday, January 16); PRESIDENTS DAY:(Monday, February 20); GOOD FRIDAY: (Friday April 7); MEMORIAL DAY: (Monday, May 29); JUNETEENTH: (Monday, June 19); INDEPENDENCE DAY: (Tuesday, July 4); LABOR DAY: (Monday September 4); COLUMBUS DAY: (Monday, October 9); THANKSGIVING: (Thursday, November 23 & Friday, November 24); CHRISTMAS DAY (Monday, December 25); NEW YEARS DAY (Monday, January 1, 2024)

Town Shall Pay Holidays for Part-time employees for normal scheduled hours for that day.

Motion by Supervisor DeCarlo, seconded by Councilwoman Marien.  5 ayes, 0 nays. MOTION CARRIED

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MOTION: To Adopt the following miscellaneous items:

 

Halloween (Monday, October 31) hours to observe 6-8 PM- Trick-or-Treating

Acknowledge and ADOPT the TOWN HALL HOURS

Town Clerk Office: OPEN 9am to 4pm (Mon, Tues, Thurs, Fri), Closed on Wednesday.

Court Office: OPEN 9am to 4pm Mon - Fri

Supervisor Office: OPEN 11am to 4pm Mon – Fri

 

Motion by Councilwoman Giancarlo, seconded by: Councilwoman Marien.  5 ayes, 0 nays.  MOTION CARRIED

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MOTION: to approve the plowing of private roads for emergency use and or by order of the Town Supervisor, Deputy Town Supervisor, Fire Chief, Police Chief, Highway Superintendent.

 

Motion by Supervisor DeCarlo, seconded by: Councilwoman Marien.  5 ayes, 0 nays. MOTION CARRIED

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APPOINTMENT of BOARDS

 

 

Councilman DeCarlo motioned to acknowledge and approve the following terms and compensation of the Planning Board and Zoning Board of Appeals:

 

Zoning Board of Appeals

 

MOTION: to approve appointment of Zoning Board Member Paul Cesana for a 5-year term, Jan 1, 2023 – Dec 31, 2027

Motion by Supervisor DeCarlo, seconded by: Councilwoman Ross.  5 ayes, 0 nays. MOTION CARRIED.

 

MOTION: to approve the appointment of Zoning Board Alternate David Rice for a one-year term, Jan 1, 2023 to Dec. 31, 2023

Motion by Supervisor DeCarlo, seconded by Councilwoman Marien. 5 ayes, 0 nays. MOTION CARRIED.

 

MOTION: to approve appointment of Zoning Board of Appeals Chairman Frank Broughton for a one-year term, Jan 1, 2023 to Dec 31, 2023

Motion by Supervisor DeCarlo, seconded by: Councilman Muffoletto. 5 ayes, 0 nays.  MOTION CARRIED.

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PLANNING BOARD

7 year term

 

MOTION: to approve appointment of Planning Board Member Rebecca Haskins for a 7-year term, Jan 1, 2023 – Dec 31, 2029

Motion by Councilwoman Giancarlo, seconded by Councilwoman Marien.  5 ayes, 0 nays. MOTION CARRIED.

 

MOTION to approve Appointment of Planning Board Chairman Joseph Ostrowski for a one-year term, Jan 1, 2023 – Dec 31, 2023

Motion by Councilwoman Giancarlo, seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

 

MOTION: to approve compensation for planning and zoning board members. $40/mtg.$50/chair per meeting

Motion by Councilman Muffoletto, seconded by Supervisor DeCarlo.  5 ayes, 0 nays. MOTION CARRIED.

 

MOTION: to approve Appointment of Secretary to Zoning Board of Appeals, Carol Broughton, and Planning Board Lynda Ostrowski for a one-year term @ $14.20 per hour.

Motion by Supervisor DeCarlo, seconded by Councilwoman Ross.  5 ayes, 0 nays. MOTION CARRIED.

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Various Board Appointments & LIAISONS:

Acknowledge the following Town Supervisor appointments:

 

Acknowledge to authorize auditing committee to audit all financial records of the Town/bookkeeper yearly. (Giancarlo & Marien)

 

DISASTER COORDINATOR: Mark J DeCarlo

Assistant Disaster Coordinators: Gary Brecker & Don Clark

 

DISASTER COMMITTEE: Gary Brecker., Don Clark, Chief Slawek, Brant Volunteer Fire Chief, Farnham Volunteer Fire Chief, Supt. Highway Ellsworth Nolan, Town Supervisor Mark DeCarlo

Appointment of Affirmative Action Officer: Tracy Kaczmarek, For one-year term

 

Appointment of Fire Wardens: Brant Code Officer, Brant & Farnham Vol. Fire Chiefs one- year term

 

Supervisor DeCarlo representative to Association of Erie County Governments Supervisor Summit Group N.E.S.T. South Towns Community Enhancement coalition Erie County Environmental Management Council Erie County Quality Water Committee Lake Erie Water Protection Alliance CDBG Advisory Board Rural Transit Steering Committee for term of Office

SUPERVISORS’ EXECUTIVE APPOINTMENTS FOR 2023

 

Appointment of Deputy Supervisor: Councilman Michael Muffoletto for one-year term

Chairs of Committee: Supervisor or Deputy on all committees with the Chairs except Auditing

 

AUDITING COMMITTEE: Marien & Giancarlo
FIRE & AMBULANCE: Giancarlo

REFUSE & STREET LIGHT COMMITTEE: Giancarlo

PARK: POOL, PLAYGROUND, GROVE AREAS, & GROUNDS: Marien

INSURANCE COMMITTEE & EMPLOYEE BENEFITS: Ross

POLICE COMMITTEE: Muffoletto

BUILDINGS:  Marien

RECREATION COMMITTEE: Giancarlo

HIGHWAY COMMITTEE: Ross

WATER & SEWER COMMITTEE (Existing Districts): Ross

TELECOMMUNICATIONS & UTILITIES: Ross

 

 

TOWN BOARD REPRESENATIVE or LIAISON TO:

TOWN CLERK'S OFFICE: Marien

ASSESSOR'S OFFICE: Giancarlo

BOARD OF ASSESSMENT & REVIEW: Ross

TOWN JUSTICE COURT: Muffoletto

POLICE: Muffoletto

CODE ENFORCEMENT OFFICER: Giancarlo

DOG CONTROL OFFICER: Giancarlo

HIGHWAY: Ross

RECREATION: Marien

PLANNING BOARD: Ross

ZONING BOARD OF APPEALS: Ross

VOL. FIRE DEPT. LIAISON: Giancarlo

CENSUS LIAISON: Marien

BRANT-FARNHAM SENIORS: Ross

VILLAGE OF FARNHAM: Marien

BEAUTIFICATION & EVENTS: Marien

RECREATION PARENT ADVISORY: Ross

LAKE SHORE YOUTH FOOTBALL: Muffoletto

ERIE COUNTY GOVERNMENT: Giancarlo

CONCERT IN THE PARK: Ross

SCHOOL DISTRICTS: Giancarlo

 

At 6:47 pm Supervisor DeCarlo motioned to adjourn the meeting, seconded by Councilman Muffoletto.  5 ayes, 0 nays. MOTION CARRIED.

 

Respectfully submitted,

Barbara J Daniel

Brant Town Clerk