MINUTES OF THE JAN 4TH ORGANIZATIONAL MEETING
Present were:
Mark DeCarlo Supervisor
Linda Giancarlo Councilwoman
Donna Marien Councilwoman
Janice Ross Councilwoman
Barbara Daniel Town Clerk, Recording Secretary
ABSENT: Councilman Muffoletto
ALSO PRESENT / SIGNED IN WERE:
Lynda Ostrowski Deputy Town Clerk
Joe Ostrowski Planning Board Chairman
John Grennell Town Prosecutor
Debra Ritz Planning Board
Brian Roth Resident
Tish Brody Planning Board
Paul Cesana Zoning Board
Don Hepkins Chief of Police
The meeting opened at 7:05 PM with the pledge of allegiance.
Supervisor DeCarlo asked Town Clerk Daniel to talk about Local Law 1 of 2021. She said this law will allow her to put in inserts in the tax bills. The inserts may include town functions, holidays, and other information. The Supervisor made a motion to set a Public Hearing for January 12, 2021 at 7:30pm, seconded by the board. 4 ayes, 0 nays. MOTION CARRIED
----------------------------------------------------------------------------------
Motions & Resolutions:
MOTION to adopt the following PARLIAMENTARY PROCEDURE AND PROCEDURE FOR THE AGENDA of regular monthly meetings in the year 2021 containing no changes from 2020 made by Supervisor DeCarlo, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
PARLIAMENTARY PROCEDURE
Robert’s rules of order shall prevail, except where such rules are inconsistent with any local rule or resolution pertaining to the conduct of town business.
PROCEDURE FOR THE AGENDA of regular monthly meetings in the year 2021 as follows:
MOTION to adopt the following 2021 “RULES OF CIVILITY”
Rules of Civility: “Rules of Civility for Participation in Board and Committee Meetings in the Town of Brant”
The Brant Town Board declares that the business of town government is a community endeavor requiring an environment that fosters the exchange of ideas in an atmosphere of civility and mutual respect. Recognizing that public discourse is essential to the effective functioning of a representative democracy, the Brant Town Board hereby adopts the following “ of Civility” which will apply to every official, member of the public, visitor and guest attending or participating in meetings of the Brant Town Board and other duly-constituted boards or committees of the Town of Brant.
1. We seek to understand one another’s point of view.
2. Speakers who have the floor are permitted to deliver their comments without interruption.
3. Comments should focus on Town of Brant issues or the particular issue before the board or committee, not on persons or personalities.
4. Anger, shouting, rudeness, cursing, vulgarity, ridicule, impatience and lack of respect for others are not acceptable behavior.
5. Sidebar discussions while others are speaking must be removed from the meeting room so as to not be disruptive to those conducting or participating in Board business.
6. Demonstrations in support of or in opposition to a speaker or idea such as clapping, cheering, booing or hissing, as well as any form of intimidating body language is not acceptable.
7. All comments and questions must be directed to the Town Board and no one else unless permitted by the Town Board.
8. Violation of the Rules of Civility could have the perpetrator removed from the meeting room as soon as possible for the safety and well-being of all.
-----------------------------------------------------------------------------------------------------------------------------
MOTION to adopt 2021 “PRIVILEGE OF THE FLOOR PROCEDURE” containing no changes from 2020 made by Supervisor DeCarlo, seconded by Councilwoman Giancarlo. 4 ayes, 0 nays. MOTION CARRIED.
“Privilege of the Floor” at Town Board Meetings
Public comment shall be during the “Privilege of the Floor.” In addition to the “Rules of Civility” noted above, the following rules and procedures apply to participation in the Privilege of the Floor portion of the meeting.
1. Persons wishing to speak should raise their hand to be recognized.
2. Speakers should stand and identify themselves for the record.
3. Comments are to be directed to the Town Board and speakers may be required to speak from a specified location so their comments may be properly recorded.
4. To allow time for all points of view, speakers are allotted three (3) minutes to speak.
5. Failure to abide these rules may result in forfeiture of a speaker’s exercise of Privilege of the Floor.
The Brant Town Board encourages everyone to take the initiative to make things better and help to create an atmosphere which fosters fair discussion and exchange of ideas without fear of personal attacks.
-------------------------------------------------------------------------------------------------------------------------------
MOTION to adopt 2021 “ORDER OF ROLL CALL” containing no changes from 2020
ORDER OF ROLL CALL
MOTION to adopt: rules of conduct for the order of roll call shall be the following by the clerk present at the meeting; the board member who moves the resolution shall be called upon first to vote, the board member who seconds the resolution shall be called upon second to vote. The remainder of the roll call shall be at the discretion of the clerk with the Supervisor voting last unless he moved or seconded the resolution made by Supervisor DeCarlo, seconded by the board. 4 ayes, 0 nays. MOTION CARRIED.
-----------------------------------------------------------------------------------------------------------------------------
DESIGNATION OF OFFICIAL NEWSPAPER
MOTION to adopt: the Designation of official newspaper: MOTION to designate Dunkirk Observer as the official newspaper with Buffalo News as alternates for one year term made by Supervisor DeCarlo, seconded by Councilwoman Giancarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
MONTHLY MEETING SCHEDULE AND POLICY
The Designation of monthly meeting schedule shall be: 2nd Tuesday of the month at 7:00 PM. to be held at the Town Hall unless otherwise notified in advance. At this time, they are as follows:
January 12, 2021 - February 9, 2021 - March 9, 2021 - April 13, 2021 - May 11, 2021 - June 8, 2021 – July 13, 2021 - August 10, 2021 - September 14, 2021 - October 12, 2021 - November 9, 2021 - December 14, 2021
Regular Monthly meetings may be omitted or dates changed where a conflict of such regular meeting exists with Holidays or other official business or call of the Supervisor. All other meetings shall be at the call of the Supervisor, the time and place to be announced by Supervisor and or notice of such meeting posted.
Town Board work sessions to be held 1/2 hour prior to monthly meetings as needed.
Motion made by Councilwoman Giancarlo to accept the schedule and policy, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
DESIGNATION OF BANKS
The designation of banks for depositories shall be Evans Bank, KEY Bank for a one-year term. Authorizing the Deputy Supervisor to dispense funds in the absence of Supervisor, and give Supervisors’ secretary authority to transfer funds between accounts but not authorized to dispense any funds.
Motion made by Supervisor DeCarlo and seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
MOTION to ADOPT THE FOLLOWING 2021 INVESTMENT & PROCUREMENT POLICY CONTAINING NO CHANGES FROM 2020
INVESTMENT & PROCUREMENT POLICIES
MOTION to adopt Investment policy as follows: The objective of the investment policy of the Town of Brant is to minimize risk, to ensure that investments mature when the cash is required to finance operations, and to insure a competitive rate of return. To keep In accordance with this policy, the Chief Fiscal Officer is hereby authorized to use his/her discretion to invest all funds, including proceeds of obligation and reserved funds in Certificates of Deposits issued by a bank or trust company authorized to do business in New York State. Repurchase agreements involving the purchase and sale of Direct Obligations of the United States; and Time Deposit accounts in a bank or trust company authorized to do business in New York State, and to participate in Municipal Cooperation Agreement Investment pools legally permissible under New York State statutes and NYS general municipal law articles 3-A and 5-G. COLLATERAL – certificates of deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation (FDIC) or by obligations of New York State or obligations of The United States of America or obligations of Federal agencies in which the Principal and Interest of the Town’s investment are guaranteed by the United States of America or obligations of New York State local governments. Collateral shall be held by the seller bank’s trust department or it’s designate. The market value of collateral shall at all times equal or exceed the Principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. Investments in Time deposits, CD’s & Repurchase agreements are to be made with banks or trust companies, and at the time and when Independent Auditors conduct an Annual Audit of the accounts and financial affairs of the Town, the Independent Auditors shall audit the investments of the Town for compliance with the provisions of these investment guidelines.
----------------------------------------------------------------------------------------------------------------------
MOTION to ADOPT THE FOLLOWING 2021 DEPT PROCUREMENT POLICY CONTAINING NO CHANGES FROM 2020 POLICY
Department Procurement policy
MOTION to adopt: the procurement & Pre pay policy as follows: that all Department heads, elected and appointed officials must consult with the Supervisor prior to the purchase of any item or groups of items costing $500.00 or more. Exception: Highway Department must consult with the supervisor prior to the purchase of item or items of $1250.00 or more. All department heads elected and appointed must also consult with the supervisor before the hiring of any contractor for any emergency repair job of the town.
All department heads must sign vouchers for all purchases and then submit to Supervisor’s office for review, upon review it must be approved by auditing committee before purchase will be paid. All prepaid vouchers must be approved by Supervisor. Motion was made by Councilwoman Ross and seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
----------------------------------------------------------------------------------------------------------------------
MOTION to ADOPT THE FOLLOWING 2021 PREPAY POLICY CONTAINING NO CHANGES FROM 2020 POLICY made by Councilwoman Giancarlo, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
PRE PAY POLICY
• Prepays should be noted as “prepaid” on the Abstract of Claims and should be audited as soon as possible and presented to the Town Board at the next regular meeting.
• The entire Town Board is responsible for the Town’s finances. “Officers or employees approving these claims may be personally liable if they are subsequently rejected” (Town Law §118)
• The following are the claims made that may be paid before action by the Audit Committee and the Town Board.
• National Grid (Electric)
• National Fuel (natural gas)
• Disability Insurance/Workman’s Comp
• Verizon Wireless
• Land line Phone service
• Debt Service, Serial Bonds, e.g. USDA Rural Development
• Postage fees
• Crystal Rock (water)
• Health, Dental Insurance
• NY State Mandates, Fees, Penalties, Court fines, etc.
• NYS Retirement
• Payroll and other taxes
• CREDIT CARD & Freight & Express Charges
• Contracts of more than one year - No contracts of one year or less, e.g. Refuse Collection, Park upkeep, etc. may be considered for prepayment.
Any Bills that will incur a late fee or penalty because it was missed in the previous audit and ok’d by the board by phone. Also Honor all Contracts that states ½ down and pay in full at the completion of work and only upon inspection and approval of the work completed. This final approval must be ok’d by the town board by phone.
----------------------------------------------------------------------------------------------------------------------
MOTION to ADOPT THE 2021 CREDIT CARD POLICY CONTAINING NO
CHANGES FROM 2020 POLICY. Motion made by Supervisor DeCarlo, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED. The Supervisor stated that all the policies will be available at the Town Clerk’s Office if anyone has any questions.
TOWN of BRANT CREDIT CARD POLICY
RESOLVED: That the Town of BRANT does hereby adopt the following Credit Card policies and procedures:
Authorization for all purchases with a Town Credit Card shall follow the Town of Brant Procurement Policy
All Town Cards will be issued to the Town Supervisor or Town Clerk only and be used with the permission of the Supervisor or Town Clerk and with annual Town Board approval.
Any cards being used by town officials or workers other than the Supervisor or Town Clerk must sign a voucher stating that they will take full responsibility for the use of the card
All Items must be broken down by the user and verify that the purchase was actually received
All purchases must follow the Department & Town Procurement Policies.
The Town of Brant prohibits: the use of Town credit cards
- for personal expenses
- For cash advances.
- Without proper documentation on Town Voucher
- All Cards should be kept in a secure location
- Never allow anyone to review and approve their own transactions
- Cancel existing cards that are not needed or accounted for
- Incorporate procedures for card cancellation of lost or stolen cards, or upon termination of authorized user of the card
- Audit committee shall review bills and watch for red flags such as unusual destinations or Items on the card and Appropriately follow up on any identified discrepancies
- Never pay claims without proper documentation
- Require the names of individuals for whom expenditures were incurred., for example, if food was supplied at a meeting, indicate who was there
Review and update master credit card lists and this policy annually
Pay bills on time to avoid paying fees and late charges
Any employee found guilty of illegal or unauthorized use of a town credit card may be subject to penalties allowed by law and/or disciplinary action(s) under the Town’s Personal Policies up to and including termination.
-------------------------------------------------------------------------------------------------------------------------------
MOTION to ADOPT THE FOLLOWING 2021 “TOWN OF BRANT PROCUREMENT POLICY” CONTAINING NO CHANGES FROM 2020 POLICY made by Supervisor DeCarlo, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
TOWN of BRANT PROCUREMENT POLICY
WHEREAS, General Municipal Law (GML) § 104-b requires every town to adopt internal policies and procedures governing all procurement of goods and services not subject to the bidding requirements of GML § 103 or any other law;
NOW THEREFORE, be it
RESOLVED: That the Town of BRANT does hereby adopt the following procurement policies and procedures:
Guide line 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML § 103. Every town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter “Purchaser”) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.
Guide line 2. All purchases of: goods, supplies or equipment which will exceed $20,000 the fiscal year or (b) public works contracts over $35,000 shall be formally bid pursuant to GML § 103.
Guide line 3. All estimated purchases of goods, supplies or equipment:
-- Less than $20,000 but greater than $10,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors.
- Less than $10,000 but greater than $4000 requires an oral request for the goods and oral/fax quotes from two vendors.
-- Less than $4000 but greater than $500 are left to discretion of the Purchaser but all steps taken to solicit prices must be documented in writing by the Purchaser.
All estimated public works contracts of:
-- Less than $35,000 but greater than $20,000 require a written request for proposal (RFP) and written/ fax/email quotes from three (3) vendors.
-- Less than $20,000 but greater than $5,000 requires a written RFP and written/fax/email proposals from two (2) vendors.
-- Less than $5000 but greater than$1000 is left to the discretion of the Purchaser. But all steps taken to solicit prices must be documented in writing by the Purchaser.
Any written RFP shall describe the desired goods or public works services, quantity and the particulars of delivery or completion.
The Purchaser shall compile a list of all vendors from whom written/fax/email/oral quotes have been requested and the written/fax/ email /oral quotes offered.
All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract.
Guide line 4. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the town and its taxpayers to make an award to other than the low bidder. If the lowest a bidder is not deemed responsible, facts supporting that judgment shall be documented and filed with the record supporting the procurement.
Guide line 5. A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement.
Guide line 6. Except when directed by the town board, no solicitation of written proposals or quotations shall be required under the following circumstances:
- Acquisition of professional services;
- Emergencies;
- Sole-source situations;
- Goods purchased from agencies for the blind or severely handicapped;
- Goods purchased from correctional facilities;
- Goods purchased from another governmental agency
- Goods purchased at auction;
- Goods purchased for less than $1000
- Public works contracts for less than $2500
- Purchases under State or County contracts.
Guide line 7. This policy shall be reviewed annually by the town board at its organizational meeting or as soon thereafter as is reasonably practicable.
-------------------------------------------------------------------------------------------------------------------------------
BLANKET BOND & OFFICIAL UNDERTAKING
Approval of Blanket Bond for town officials and Official Undertaking
MOTION TO APPROVE THE BLANKET BOND & OFFICIAL UNDERTAKING BOND FOR TOWN OFFICIALS made by Councilwoman Giancarlo, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
MOTION to authorize Supervisor Mark DeCarlo to hereby be permitted to sign his signature by Facsimile & or E-Mail made by Councilwoman Giancarlo, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------
ISSUE PAYROLL CHECKS
Councilwoman Giancarlo MOTIONED to authorize Computer Search Corporation to issue payroll checks for the Town of Brant, New York under a facsimile as has been designated as long as their services are needed by the town, with all payrolls paid bi-weekly unless otherwise stated due to circumstances, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------
SALARIES FOR ELECTED TOWN OFFICIALS 2021
Acknowledge: as advertised and per adopted Budget (1), the designation of 2021 salaries for elected town officials: Supervisor @$20770.00 /yr, Councilmen (4) @$4,970.25 each /yr Town Justices (2) @ $14,074.00 each/yr. Town Clerk @ $ 31,960.00 / Highway Superintendent @$33,585.00/yr. Motion made by Supervisor DeCarlo, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
PERMISSIBLE EXPENSES & MILEAGE RATE FOR TOWN OFFICIALS
- to pay legal and permissible expenses for town officials with documentation of mileage & receipts as required and limited by budgeted amounts.
- to approve mileage rate for town officials’ .545/mi. for the use of their cars for official town business upon presentation of a mileage log & voucher to the town.
Supervisor DeCarlo motioned the following:
Councilwoman Ross seconded the motion. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
PERMISSION TO ATTEND THE ASSOCIATION OF TOWN’S MEETINGS
That it is desirable and important to attend the Association of Town’s Newly Elected Official Training School on February 14-17, 2021 Virtual Training Meetings for training purposes
Motion was tabled.
- Supervisor and in he/she absence the board can approve someone in the supervisor’s place to be the representative for the town. Any other board members, Judges or Clerks may attend by permission of the Town Board for educational purposes. Town Clerk may attend Town Clerk & Tax Collector Association conferences
--------------------------------------------------------------------------------------------------------------------
SUPERVISOR DECARLO LISTED THE TOWN APPOINTMENTS & AUTHORIZATIONS & COMPENSATION PER ADOPTED 2021 ADOPTED BUDGET:
JUSTICE COURT PERSONNEL & TOWN ATTORNEY
Acknowledge JUSTICE’S appointments of clerks to the justice per recommendation of Judges for a one year term, Based on 39.5 hours/week.
Acknowledge Judge Kaczmarek clerk to the Justice / Angela Joy @ $16 per hour with a cap of $32,864 total per year as per budget approval. (A1110.12)
Acknowledge Judge Gier clerk to the Justice / Julie Sager @ $17 per hour with a cap of $34,918 total per year as per budget approval. (A1110.11)
Acknowledge the Justice appointment of Office Aux clerk / Tammy Czyz up to 39.5 hours per week @ $16 /per hour with a cap of $32,864 total per year as per budget approval. (A1110.13)
APPOINTMENT OF BENCH CLERK: Deborah Dalton up to 12 hours per week @ $13/per hour
Motion to Approve all Justice Court Clerks Compensation as read
Supervisor DeCarlo motioned to Approve all Justice Court Clerks Compensation as read, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
Supervisor DeCarlo MOTION: for appointment of court stenographers of McCann & McCann, for a one-year term @ $100.00 per occasion for 4-hour session & extra $35.00 over 4 hours, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
Supervisor DeCarlo MOTION: to Appoint Town Prosecutor John Grennell for a one-year term: annual salary of $11,903, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
Councilwoman Giancarlo MOTION to Appoint Town Attorney William J. Trask Sr. for a two-year term beginning January 1, 2020 and ending December 31, 2022. Salary of $16,232 for 2021, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
SUPERVISOR’S AUTHORIZATION, PERSONNEL & TOWN ACCOUNTANT CONTRACT
Acknowledge SUPERVISOR: appointment of Personal Secretary Tracy Kaczmarek with compensation of $15.75 per hour capped at $28,750 as per budget approval (A1220.11). Councilwoman Giancarlo motioned to change the compensation from $15.75 to $16.00, seconded by Supervisor DeCarlo. 4 ayes, 0 nays. MOTION CARRIED.
Acknowledge SUPERVISOR: appointment of Bookkeeper/Town Accountant with auditing duties and to do Supervisors annual reports and to make minor changes at end of year: Tabled until a new firm can be hired and approved
MOTION: to authorize Supervisor to negotiate B.A.N’s for 2021. Tabled
-------------------------------------------------------------------------------------------------------------------------------
Assessor
- appointment of Sole Assessor Joseph DeCarlo with term ending Sept. 30, 2025 annual salary $15,771 as per adopted budget (A1355.1) (Appointment was on Oct.-2019)
- Appoint Clerk Secretary to Assessor’s office per recommendation of Assessor, Joanna McDougall for a one-year term @ $15.30 /per hr. /cap at $13,374 (based on 16 hrs. per week)
Councilwoman Ross motioned to appoint Sole Assessor Joseph DeCarlo and Assessor’s Clerk Secretary Joanna McDougall, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Town Clerk
- TOWN CLERK appointments of Deputy Town Clerks Amanda Palmer ($15.00) , Lynda Ostrowski ($15.00), & Diane Czyz, SUB ($15.00) for one year terms with a total cap of 22,945 as per budget approval (A1410.11)
- MOTION: to approve annual agreement with MUNICIPAY for credit card processing services at rate of $20 per month unless we meet their minimum requirement
- Acknowledge: records management officer, Barbara Daniel, for a one-year term, with an annual salary @ $1,743.00 as per adopted budget (A1460.1).
- Acknowledgement of Barbara Daniel as Registrar of Vital Statistics, with Deputy as Registrar for term to coincide with elective term of Town Clerk.
Supervisor DeCarlo motioned to approve appointments of Deputy Town Clerks Amanda Palmer, Lynda Ostrowski and Diane Czyz, to approve agreement with MUNICIPAY, approve Barbara Daniel records management officer & Registrar of Vital Statistics with Deputy as Registrar, seconded by Councilwoman Giancarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Caretaker
- Approve appointment of caretaker: Amanda Palmer for Town Hall, Community & Recreation Bldgs: for a 1 year term @$13.00/hr / total cap at $7,500
- Approve appointment of Caretaker: Alan Nolan @ $20.20 per/hr based on 39.5 hrs per week total cap at $38,624. Caretaker works under the Supervisors office and is responsible for the maintenance of buildings & Park Cleanup. and Community & Recreation Bldg: (health dept. testing of water & sewer and maintain water, sewer & plumbing necessities. All of Buildings and Grounds & Maintenance
- Approve Caretakers Part time Scott Kaczmarek @ $15.83/hr; Nicholas Burbige @ $15.30/hr with a max of 19 hrs weekly and total Cap of $30,418.
Supervisor DeCarlo motioned to approve appointment of Caretaker: Amanda Palmer, Caretaker Allen Nolan, Part time Caretakers Scott Kaczmarek and Nicholas Burbige, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
The Supervisor mentioned that the total cap for Amanda Palmer can be adjusted in a budget Mod at the end of the year. The cap was based on $12.25/hr.
------------------------------------------------------------------------------------------------------------------------------
POLICE
- Acknowledge: appointments of Part time police officers whose compensation for hours worked may not exceed 19.5 hours per week -- Mark Slawek (Lieutenant & investigator) @ $26.78 per hr-Rick Lopez and John Lopez (patrolmen) @ $20.86 per hr –Tom Kurdziel, Ray Ashton and Tracey O’Donnell (patrolmen) at $19.83 per hr, - Patrick O’Donnell, Kevin Dalton, Jack Giacchino, Phillip Tremblay and Chad Wanderlich (patrolmen) at $19.06 per hr - Timothy McIntyre and Brad Caruana (patrolmen) at $18.54 per hr – Timothy Pellittieri (patrolman) at $18.03 per hr until May 2021 then $18.54 per hr - with a total cap of all officers at $135,600.00 per Budget (A3120.11)
- Acknowledge: funding for Court Bailiff at $12,240.
POLICE
- MOTION: to approve compensation for All above Patrolmen and Court Bailiff of $147,840 as per budgeted (A3120.11 &.12, .13)(A3310.1 &A3315.1)
- Acknowledgment of Donald Hepkins as Chief of Police @ $33.61/per hr. & health insurance with a cap of $39,090 per year. (As per December 2014 employment agreement)
- Appoint Clerk Secretary to Police Dept per recommendation of Chief of Police, Sandra Smaldino for a one year term @ $15.30 /per hr. /cap at $7,956 (based on 10 hrs. per week)
Supervisor DeCarlo motioned to appoint the Part time police officers as stated, approve compensation for all above Patrolmen and Court Baliff, Acknowledge Donald Hepkins as Chief of Police and the appointment of Police Dept. Clerk Secretary Sandra Smaldino, seconded by Councilwoman Ross. Councilwomen Giancarlo then requested to table this item until she can speak to the board privately.
-------------------------------------------------------------------------------------------------------------------------------
Councilwoman Giancarlo motioned to appoint Supervisor Mark J. DeCarlo as Police Commissioner, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
------------------------------------------------------------------------------------------------------------------------------
Approve appointment of and approve salary of Code Enforcement Officer/ Building Inspector: Gary Brecker for a one year term at annual salary $8,610.00 as per budgeted (B8010.1)
Appointment Tabled.
-------------------------------------------------------------------------------------------------------------------------------
Approve the appointment of Dog control Officer Barb Daniel for a one year term at annual salary $7,207.00 as per budgeted (A3510.1)
Everyone motioned to approve Barb Daniel as Dog Control Officer, seconded by Supervisor DeCarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Approve appointment of Connie D. Miner as grant writer for a one year term with annual contract of $16,500.00 per adopted budget (A1480.4).
Councilwoman Ross motioned to appoint Connie D. Miner as Grant Writer, seconded by Supervisor DeCarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Appoint Police Matron - Amy Valenti @ $50.00 per occasion.
Supervisor DeCarlo motioned to appoint Amy Valenti as Police Matron, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Appoint Bingo inspector Gail Schwartz for a one year term @$40.00/ per occasion.
Councilwoman Giancarlo motioned to appoint Gail Schwartz as Bingo Inspector, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Supervisor DeCarlo motioned to appoint Spanish interpreter Rosa Gullo for a one year term @ $50.00 per occasion.
Supervisor DeCarlo motioned to appoint Rosa Gullo as Spanish Interpreter, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
HIGHWAY
- Highway Superintendent appointment of HIGHWAY Driver/Worker: Marion Kijek for a one year term @ $22.92 PER HR (full time)
- Highway Superintendent appointment of HIGHWAY Driver/Worker: Daryl Novoa for a one year term @ $20.40/per hr. (full time)
- Highway Superintendent appointment of Part Time HIGHWAY Laborers/Drivers Bruce Barrett, Samuel Sicurella III, and Kevin Friedman as needed for a one year term @ $12.85 per hr.
- Appointment of HIGHWAY SUPERINTENDENT CLERK – Jackie Hoisington for a one year term, annual salary $3,677.00 as per budgeted
- Approve compensation for All above Highway Department employees of $113,628 and salary’s as per Budgeted (DA5140.1) (DA5142.1)(DB5110.1)(DB5112.1)
Supervisor DeCarlo motioned to appoint all the above mentioned, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
------------------------------------------------------------------------------------------------------------------------------
Recreation
Motion to approve appointment of Recreation Director Vincent Fininzio Jr. for a one year term @ $19.15/per hr. capped at annual salary of $4596 based on 240 hours.
Supervisor DeCarlo motioned to appoint Vincent Fininzio Jr. as Recreation Director, seconded by Councilwoman Giancarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Approve compensation for Lifeguards for the 2021 season @ $/per hr.
Approval Tabled.
-------------------------------------------------------------------------------------------------------------------------------
Supervisor DeCarlo motioned to approve compensation for Recreation attendants for the 2021 season @ $/per hr.
Approval Tabled
-------------------------------------------------------------------------------------------------------------------------------
Approve RECREATION FEES As the following;
RESIDENTS/ ONE CHILD: $85.00, SECOND CHILD: $70.00, THIRD CHILD: $60.00 WITH A CAP OF $200.00 FOR FOUR.( $55.00 FOR BUS PICK UP). NON RESIDENTS: $140.00 ONE CHILD, SECOND CHILD $125.00, THIRD CHILD $115.00 WITH A CAP OF $415.00 FOR FOUR OR MORE. ($70.00 FOR BUS PICK UP).
6 week program starting Monday July 5, 2021 ending Friday August 13, 2021
Recreation Fees Tabled
-------------------------------------------------------------------------------------------------------------------------------
****Recreation Appointments after Meeting and interviews in May
Pool will open Friday July 2, 2021 and close Sunday September 5, 2021 – 9 weeks
Pool opening Tabled.
-------------------------------------------------------------------------------------------------------------------------------
Supervisor DeCarlo motioned to approve ---- POOL FEES to the public As the followings: $3.00 day, $40.00 season Pass, $90.00 Family of 4 Pass add $20 additional and Senior Citizens $20 pass year
Splash Pool is free.
Supervisor DeCarlo motioned to approve --- POOL FEES as stated above, seconded by Councilwoman Giancarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Authorize Supervisor DeCarlo to sign contract with Lake Shore Schools for the rental of their use for Summer Recreation.
Action Tabled.
-------------------------------------------------------------------------------------------------------------------------------
Approve appointment of Town Electrician Billy Hamm @ $15.00 per Hr. as needed. Responsibility/authority to call for services by Superintendent of Buildings and Grounds and Town Supervisor or maintenance & care keeper Superintendent.
Supervisor DeCarlo motioned to appoint Billy Hamm as Town Electrician, 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Acknowledge the Supervisor’s appointment of Town Historian Patricia Friend for a one year term.
No action taken
-------------------------------------------------------------------------------------------------------------------------------
Approve the extension of an agreement with David Sink for IT (info technology) services as needed at rate of $40.00 per/hr.
Appointment Tabled
-------------------------------------------------------------------------------------------------------------------------------
FEE’S, APPROVAL & CONTRACTS
Park Rules
- Speed Limit not to exceed 10 MPH within the Park,
- Obey all posted signs, including HANDICAPED Parking.
- No Food or Beverage within Fenced Pool Area
- No Beverages in glass containers
- No papers or food should be left on floors or grounds.
- Please clean up your own garbage & put into plastic bags
- No Littering
- INSIDE garbage cans Must be left INSIDE, and OUTSIDE garbage cans Must be left OUTSIDE.
- No fireworks or open fires on Town property without proper authorization
- Horseshoes in designated areas ONLY! No digging of new pits!
- No unlicensed vehicles in park without permission of Town Board which includes Trail Bikes, ATV’S, Snow Mobiles
- Please park ONLY in designated areas, use Parking Lots & do not park on grass
- Please be courteous and respect others – No Profanity
- Park Hours 7am – 11 pm
- Violators will be Prosecuted
Supervisor DeCarlo motioned to approve the Park Rules and Contracts, seconded by Councilwoman Giancarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Approve the 2021 rental fees for the Community & recreation building rentals
Community building rental fee: $125
Recreation building which includes Pavilion and Gym, rental fee: $150.
security deposit/confirmation deposit: $150 refundable
fees and security/confirmation are doubled for non residents
Supervisor DeCarlo motioned to keep the fees as 2020, seconded by Councilwoman Marien. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Authorize the town clerk to approve various Community Groups use of the buildings free of charge with A Security Deposit confirmation as long as there are no conflicts with regular rentals.
Tabled
-------------------------------------------------------------------------------------------------------------------------------
Approve the fees for the large shelter and small shelters in the Grove:
Large shelter is $100.00
Small shelter is $75.00
security deposit /confirmation is $75.00 refundable
all fees and deposits doubled for non- residents, also $200 Deposit & $200 Rental for Business & Corporations Insurance certificate required
Security Deposit/confirmation deposit: $100.00 refundable
Fees and security/confirmation are doubled for non residents
3 -Small shelters outside of grove available on a 1st come 1st serve basis
Supervisor DeCarlo motioned to keep the fees the same as 2020 for now, seconded by Councilwoman Marien.
Tabled
-------------------------------------------------------------------------------------------------------------------------------
HOLIDAYS THE TOWN SHALL OBSERVE in 2021 & HOURS TOWN HALL WILL BE OPEN TO PUBLIC:
MARTIN L. KING DAY: (Monday, January 18); PRESIDENTS DAY:(Monday, February 15); GOOD FRIDAY: (Friday April 2); MEMORIAL DAY: (Monday, May 31); INDEPENDENCE DAY: (Monday, July 5); LABOR DAY: (Monday September 6); COLUMBUS DAY: (Monday, October 11); VETERANS DAY: (Thursday, November 11); THANKSGIVING: (Thursday, November 25 & Friday, November 26); CHRISTMAS EVE (Friday, December 24); CHRISTMAS DAY(Saturday, December 25); NEW YEARS EVE: (Friday, December 31) NEW YEARS DAY (Saturday, January 1, 2022)
Town Shall Pay Holidays for Part time office clerk employees for normal scheduled hours for that day.
Supervisor DeCarlo motioned to accept the holidays and pay, seconded by Councilwoman Ross. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Adopt the following miscellaneous items:
Halloween (Sunday October 31) hrs to observe 6-8 PM
Acknowledge and ADOPT THE HOURS TOWN HALL (Town Clerk’s Office) WILL BE OPEN TO PUBLIC (9:00 am to 4:00 pm Mon, Tues, Thursday, Friday & Saturday 9:00 am to noon) Closed on Wednesday & Holidays. Courts are open 5 days week (Mon-Fri) 9 am – 4 PM
MOTION: to approve the plowing of private roads for emergency use and or by order of the Town Supervisor, Deputy Town Supervisor, Fire Chief, Police Chief, Highway Superintendent.
Supervisor DeCarlo motioned to accept the observance of Halloween, Town Clerk’s Office Hours and plowing of private roads for emergency, seconded by Councilwoman Giancarlo. 4 ayes, 0 nays. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
APPOINTMENT of BOARDS
BOARD of ASSESSMENT & REVIEW
THE BOARD OF ASSESSMENT & REVIEW MEETS IN MAY
MOTION: to approve appointment of Chairman, James Hooge, for a term Jan–Sept 2021
MOTION: to approve appointment of Board Member Virginia Schilling for a 5 year term ending Sept 2025
MOTION: to approve appointment of Alternate 1, Janet Bowman, for a term Jan–Sept 2021
MOTION: to approve appointment of Alternate 2, Frank Broughton, for a term Jan–Sept 2021
- This term runs from October until September of the following year. The 2021/2022 appointments will be made at the 2021 September Town Board Meeting
---------------------------------------------------------------------------------------------------------------------------
Zoning Board of Appeals
MOTION: to approve appointment of Zoning Board Member Kathy Vespa for a 5 year term, Jan 1, 2021 – Dec 31, 2025
MOTION: to approve the appointment of Zoning Board Alternate David Rice for a one-year term, Jan 1, 2021 to Dec. 31, 2021
MOTION: to approve appointment of Zoning Board of Appeals Chairman Frank Broughton for a one year term, Jan 1, 2021 to Dec 31, 2021
Supervisor DeCarlo motioned to acknowledge and approve the following terms of the Zoning Board of Appeals, seconded by Councilwoman Giancarlo. 3 ayes, 1 nay by Councilwoman Ross. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------------
PLANNING BOARD
7 year terms
(Meets every 4th Thursday) is an advisory board only
Supervisor DeCarlo motioned to acknowledge and approve the following terms and compensation of the Planning Board, seconded by Councilwoman Marien. 4 ayes, 0. MOTION CARRIED.
MOTION: to approve appointment of Planning Board Member Tish Brady for a 7 year term, Jan 1, 2021 – Dec 31, 2028
MOTION: to approve appointment of Alternate Janet Bowman for one year term, Jan 1, 2021 to Dec 31, 2021
MOTION: to approve Appointment of Planning Board Chairman Joseph Ostrowski for a one year term, Jan 1, 2021 – Dec 31, 2021
MOTION: to approve compensation for Planning and Zoning board members. $40/mtg.$50./chair per meeting
MOTION: to approve Appointment of Secretary to Zoning Board of Appeals, Carol Broughton, and Planning Board Lynda Ostrowski for a one year term @ $12.00 per hour.
Councilwoman Ross mentioned that the pay for the secretaries should be $12.50 per hour as that is minimum wage.
Joseph Ostrowski pointed out that the secretary for the Board of Review was not mentioned.
Supervisor DeCarlo added to the motion the Appointment of Secretary to Board of Review, Lynda Ostrowski @ $12.50 per hour
Supervisor DeCarlo motioned to acknowledge and approve the Planning Board terms and compensation and the appointments of the Secretaries to the Boards as stated above, seconded by Councilwoman Marien. 4 ayes, 0. MOTION CARRIED.
-------------------------------------------------------------------------------------------------------------------------------
Various Board Appointments & LIAISONS:
Acknowledge the following Town Supervisor appointments
Acknowledge to authorize auditing committee to audit all financial records of the Town/bookkeeper yearly. (Councilwoman Ross & Councilwoman Giancarlo)
DISASTER COORDINATOR: Mark J DeCarlo
Assistant Disaster Coordinators: Gary Brecker & Jimmy George
DISASTER COMMITTEE: Gary Brecker., Jim George, Police Chief Don Hepkins, David Pero, Farnham Chief Peter Chiavetta, Supt. Highway Ellsworth Nolan, Town Supervisor DeCarlo
Appointment of Affirmative Action Officer: Tracy Kaczmarek, For one year term
Appointment of Fire Wardens: Brant Code Officer, Brant & Farnham Vol. Fire Chiefs one year term
Supervisor DeCarlo representative to Association of Erie County Governments Supervisor Summit Group N.E.S.T. South Towns Community Enhancement coalition Erie County Environmental Management Council Erie County Quality Water Committee Lake Erie Water Protection Alliance CDBG Advisory Board Rural Transit Steering Committee for term of Office
SUPERVISORS’ EXECUTIVE APPOINTMENTS FOR 2021
Appointment of Deputy Supervisor: Donna Marion for one year term
Chairs of Committee: Supervisor or Deputy on all committees with the Chairs except Auditing
AUDITING COMMITTEE: Marien, Ross
FIRE & AMBULANCE: Muffoletto
REFUSE & STREET LIGHT COMMITTEE: Muffoletto
PARK: POOL, PLAYGROUND, GROVE AREAS, & GROUNDS: Muffoletto
INSURANCE COMMITTEE & EMPLOYEE BENEFITS: Marien
POLICE COMMITTEE: Giancarlo
BUILDINGS: Muffoletto
RECREATION COMMITTEE: Muffoletto
HIGHWAY COMMITTEE: Ross
WATER & SEWER COMMITTEE (Existing Districts): Giancarlo
TELECOMMUNICATIONS & UTILITIES: Giancarlo
TOWN BOARD REPRESENATIVE or LIAISON TO:
TOWN CLERK'S OFFICE: Ross
ASSESSOR'S OFFICE: Muffoletto
BOARD OF ASSESSMENT & REVIEW: Giancarlo
TOWN JUSTICE COURT: Muffoletto
POLICE: Giancarlo
CODE ENFORCEMENT OFFICER: Muffoletto
DOG CONTROL OFFICER: Ross
HIGHWAY: Ross
RECREATION: Muffoletto
PLANNING BOARD: Ross
ZONING BOARD OF APPEALS: Ross
VOL. FIRE DEPT. LIAISON: Muffoletto
CENSUS LIAISON: Marien
BRANT-FARNHAM SENIORS: Ross
VILLAGE OF FARNHAM: Marien
BEAUTIFICATION & EVENTS: Marien
RECREATION PARENT ADVISORY: Muffoletto
LAKE SHORE YOUTH FOOTBALL: Muffoletto
ERIE COUNTY GOVERNMENT: DeCarlo
CONCERT IN THE PARK: Ross
SCHOOL DISTRICTS: DeCarlo, Giancarlo
Supervisor DeCarlo motioned to go to Executive Session at 7:49pm for Contractual purposes, seconded by Councilwoman Marien. 4 ayes, 0. MOTION CARRIED.
Councilwoman Giancarlo motioned to close the Executive Session at 8:09pm, seconded by Councilwoman Marian. 4 ayes, 0. MOTION CARRIED.
Supervisor DeCarlo motioned to change the compensation for Personal Secretary Tracy Kaczmarek to $16.00 per hour, seconded by Councilwoman Marien. 4 ayes, 0. MOTION CARRIED.
Supervisor DeCarlo motioned to keep the appointments and compensations for the Police Department as stated above, seconded by Councilwoman Ross. 4 ayes, 0. MOTION CARRIED.
Supervisor DeCarlo motioned to close the meeting at 8:10pm, seconded by all. 4 ayes, 0. MOTION CARRIED.
Respectfully submitted,
Barbara J Daniel