• Maintains records of adopted Town Ordinances and Local Laws, Town Oaths of Office, resignations, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, notices of lien, subpoena and court actions, bonds/notes registers, zoning ordinances and maps.

• Generally considered the center of local government, this office conveys a lasting impression of the community to all who enter.

• Authors minute books, the only official record of the activities of Town government. The resulting volumes are retained permanently for legal and historic purposes. Few individuals are entrusted with a responsibility of this magnitude.

• Custodian of all Town records, responsible for active files, storage and disposition of inactive records and the careful maintenance of archival material. Provides Application for Public Access Form.

• Administrator of the Freedom of Information Law, which guarantees your right to know the workings of government.

• Maintains public signboard, advertises and receives bids for purchase of Town materials, files burial permits from cemeteries located within the Town.

• Issues State licenses/permits, including marriage, dog, conservation (hunting and fishing), going out of business, games of chance, bingo and handicapped parking.

• Issues Town licenses/permits mandated by Local Law (e.g. taxicabs, garbage collection, transient merchants/peddlers, junk dealers, parks, etc.) See Code Book.

• In accordance with Federal and State regulations, the Town Clerk becomes the coordinator for Primary and General Elections, advising the State of vacancies for elections, overseeing polling places and equipment, election inspectors and filing of boundaries for election districts. See Board of Elections.

• In addition the Town Clerk fides official notices of registration day and polling places, oversees special Town elections, permissive or mandatory referendums and Town acquisition of property. The Office of the Town Clerk serves as the source for voter registration forms and absentee ballot applications.

• Is responsible for numerous duties relating to billing, and the collection and disbursement of funds. All incoming cash is recorded and disbursed to State, County and local fiscal officers. The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing, and assisting with State and internal audits.

• Coordinates & secures rental of Park Buildings, maintaining income generated through the rental of Town Park Facilities. Park Rental application Form available on this site.

• Often is appointed keeper of all birth and death records within a community, issuing birth and death certificates, burial permits, as well as conducting genealogical searches.Link to New York State Town Clerks Associations