Minutes of the Special TB Mtg 2/1/11


Minutes: Town Board Meeting Tuesday February 1, 2011 at 7:00 PM, Brant Town Hall			
Present: Supervisor Leonard Pero, Councilman Jeffrey Gier, Councilman Daniel Kujawinski, Councilman Vincent Fullone, Councilman Clark Borngraber, Attorney William J. Trask Sr., Town Clerk Thea Ells
Record of Sign In: Joe & Lynda Ostrowski, John Schenne, Joe Giambrone, Charles Arrigo, Brian Campbell
The meeting was called to order by Supervisor Pero at 7:00 PM with a Pledge to the flag.
Business
New Town Hall Conversion Project: 
Supervisor Pero and board members referred to letter of recommendation for the New Town Hall Conversion Project from John Schenne of Schenne & Associates for award of bid to Ed Hulme General Contracting. Board members discussed ADA compliance issues, clerk of the works, and Process moving forward.  Bids received were read.
	
Ed Hulme Gen Contracting   ---  $300,240.00	
17 East Buffalo St 
Warsaw, NY  	 
Building Solutions  - $308,283.00	
6091 Seneca St	
Elma, NY 	 
Burke Homes LLC  - $359,000.00	
55540 SW Blvd	
Hamburg, NY 	 


Supervisor Pero moved for adoption of the following motion #32, motion seconded by Councilman Borngraber. Roll Call Vote: Pero- aye, Borngraber ? aye, Fullone ? aye, Gier ? aye,  Kujawinski- aye 5 Ayes, 0 Nays, 0 Abstains  
#32 RESOLVED: Award New Town Hall Renovation Project per specifications and as bid by Ed Hulme General Contracting for the amount of $300,240.00. 

Councilman Gier moved for adoption of the following motion #33, motion seconded by Supervisor Pero. Roll Call Vote: Gier ?aye, Pero- aye Fullone ? aye, Borngraber ? aye, Kujawinski- aye, 5 Ayes, 0 Nays, 0 Abstains  
#33 RESOLVED: Approved to appoint John Schenne as Clerk of the Works for the New Town Hall Renovation Project at a agreed upon amount of $100.00 per hour and on a agreed upon normal week to visit site at least twice.

Councilman Fullone moved for adoption of the following motion #34, motion seconded by Councilman Kujawinski. Roll Call Vote: Fullone ? aye, Kujawinski- aye, Borngraber ? aye, Gier ?aye, Pero- aye 5 Ayes, 0 Nays, 0 Abstains  
#34 RESOLVED: Authorize Supervisor Pero to sign contract with Hulme for New Town Hall Renovation Project pending and subject to review and approval of insurance and bonding by Council, William Trask, Sr. 

Senior Fitness Center CDBG Project

Supervisor Pero reviewed the four contracts that consist of the project:
 #1-Gym Insulation   #2 Main Bldg Insulation   #3 HVAC    #4 ADA-chair lift

Kilian Builders	#1  $27,800.00
7085 Derby Rd	#2   $22,600.00
 	#3   $25,600.00
Derby, NY 14047	#4   $14,900.00
Building Solutions Inc	#1   $47,800.00
6091 Seneca St 	#2   $28,200.00
 	#3   $25,900.00
Elma, NY 14059	#4   $20,948.00
Ed Hulme	#1   $34,860.00
17 East Buffalo St	#2   $21,628.00
Warsaw, NY 14569	#3   $57,500.00
	#4   $10,025.00

Board members reviewed with John Scheene the bids from the lowest bidders, the bids that will be accepted are to spec?s. 

Supervisor Pero moved for adoption of the following motion #35, motion seconded by Councilman Kujawinski. Roll Call Vote: Pero- aye, Kujawinski- aye, Gier ?aye, Fullone ? aye, Borngraber ? aye, 5 Ayes, 0 Nays, 0 Abstains  
#35 RESOLVED: Authorize Supervisor Pero to sign contract with Killian Builders for Senior Fitness CDBG Project Contract #1 for $27,800.00, pending and subject to review and approval of insurance and bonding by Council, William Trask, Sr. 

Supervisor Pero moved for adoption of the following motion #36, motion seconded by Councilman Fullone. Roll Call Vote: Pero- aye, Fullone ? aye, Borngraber ? aye, Gier ?aye, Kujawinski- aye 5 Ayes, 0 Nays, 0 Abstains  
#36 RESOLVED: Authorize Supervisor Pero to sign contract with Hulme Contractors for Senior Fitness CDBG Project Contract #2 for $21,628. Pending and  subject to review and approval of insurance and bonding by Council, William Trask, Sr. 

Supervisor Pero moved for adoption of the following motion #37, motion seconded by Councilman Kujawinski. Roll Call Vote: Pero- aye, Kujawinski- aye, Gier ?aye, Borngraber ? aye, Fullone ? aye, 5 Ayes, 0 Nays, 0 Abstains  
#37 RESOLVED: Authorize Supervisor Pero to sign contract with Killian Builders for Senior Fitness CDBG Project Contract #3 for $25,600.00, pending and subject to review and approval of insurance and bonding by Council, William Trask, Sr. 

Supervisor Pero moved for adoption of the following motion #38, motion seconded by Councilman Kujawinski. Roll Call Vote: Pero- aye, Kujawinski- aye, Gier ?aye, Borngraber ? aye, Fullone ? aye, 5 Ayes, 0 Nays, 0 Abstains  
#38 RESOLVED: Authorize Supervisor Pero to sign contract with Killian Builders for Senior Fitness CDBG Project Contract #4 for $10,025.00, pending and subject to review and approval of insurance and bonding by Council, William Trask, Sr. 

Supervisor Pero moved for adoption of the following motion #39, motion seconded by Councilman Fullone. Roll Call Vote: Pero- aye, Fullone ? aye, Borngraber ? aye, Gier ?aye, Kujawinski- aye, 5 Ayes, 0 Nays, 0 Abstains  
#39 RESOLVED: Approved to appoint John Schenne as Clerk of the Works for the r Senior Fitness CDBG Project at a agreed upon amount of $100.00 per hour and on a agreed upon normal week to visit site at least twice. (John S. stated he would not be charging extra as he will check on both jobs same days.)


Supervisor Pero introduced the discussion of the Town Board getting a serial bond for long term payment of recent expenses of the Town. Pero stated that the fund balance will handle the cost of the renovations and expressed concern of present residents paying for long term project.  Bill Trask, Sr. spoke of bond council (Alessi ? Bond council and Jeff Smith of municipal Solutions and to get advice from experts with special consideration of new laws passing which will cap tax increase. Trask discussed with board that there will be a fee for services. Board members agreed that Supervisor Pero should move forward and advise members with information. 

Board members reviewed town insurance quote sent over from Evans Agency presented by Thea. 
Supervisor Pero moved for adoption of the following motion #40, motion seconded by Councilman Fullone. Roll Call Vote: Pero- aye, Fullone ? aye, Borngraber ? aye, Gier ?aye, Kujawinski- aye, 5 Ayes, 0 Nays, 0 Abstains  
#39 RESOLVED: TO ACCEPT RENEWAL FOR PRIME PUBLIC ENTITY INSURANCE COVERAGE FOR THE TOWN OF BRANT FROM EVANS AGENCY FOR 2011 TO BEGIN COVERAGE FEBRUARY 1, 2011 IN THE AMOUNT OF $30,569.01.

Board members reviewed correspondence form Union Concrete for access via Hammond Road and possibly Cain Road for Thruway project. Access is for trucks and supplies only, not large equipment.  Supervisor Pero was asked to speak with local residents who would be affected as project is for July ? Nov in 2011 and similar in 2012. Councilman Gier will follow up with Union Concrete and Attorney Trask 

Town Grounds Specifications were reviewed and edited by Clark B. and Thea presented to members. All are asked to review to enable advertising for bids next month. Thea spoke with members concerning budgeting for new town hall as expense has been budgeted for parks, and larger amount of time will be spent on NTH. 

Councilman Kujawinski brought forward the building and grounds superintendent position which was tabled. Board members discussed duties of position which includes: water testing in buildings, and repair of toilets, etc. There is no job description and there was more monies allotted in the budget for maintenance/labor for NTH. There was concern over plowing of town property. Borngraber listed items on all buildings which have been in disrepair and the need for better maintenance.   

Borngraber expressed concern of upkeep of NTH and other buildings ? 
Joe Giambrone stated he did not have to plow town property and there was further discussion concerning Shaw Rd. Giambrone spoke concerning his duties with the town including the spring pool clean up. Gier asked for a record/log of duties, issues, and calls for repairs, etc.  Gier would like to see a better record keeping of hours spent form highway workers on other town issue either for parks, buildings, etc. Pero spoke that councilman appointed to buildings should take care of issues that come up and spoke that bills from vendors are coded for particular building etc., Thea could not verify that hours of workers are separated- Joe would have to supply time sheets for proper disbursement of funds under those buildings. 
 
Councilman Gier moved for adoption of the following motion #41, motion seconded by Supervisor Pero. Roll Call Vote: Gier ?aye, Pero- aye, Fullone ? aye, Kujawinski- aye,, Borngraber ? abstain, 4 Ayes, 0 Nays, 1 Abstains  
#41 RESOLVED: to reestablish Joseph Giambrone as Superintendent of Buildings and Grounds at the budgeted amount for 2011.
 
Discussion of contractors and town responsibility during project, and access to buildings, etc. 
 
Supervisor Pero moved for adoption of the following motion #42, motion seconded by Councilman Gier. Roll Call Vote: Pero- aye, Gier ?aye, Fullone ? aye, Kujawinski- aye,, Borngraber ? abstain, 5 Ayes, 0 Nays, 0 Abstains  
#42 RESOLVED: To declare child size chairs and tables/desks left in NTH room #1 surplus.  

Councilman Fullone moved for adoption of the following #298, seconded by Supervisor Pero. 5 ayes:  Pero  Gier Fullone Borngraber Kujawinski 0 Nays, 0 Abstains  
#43 RESOLVED: TO ADJOURN THE FEBRUARY 1, 2011 MEETING OF THE BRANT TOWN BOARD
 
Respectfully submitted,

Thea A. Ells, Brant Town Clerk